Child Protection Policy

Policy approved by:

Scoil Naomh Fiachra Board of Management

Initial Approval Date:           21st June 2010

Reviewed:                              October 2014.

Table of Contents

Table of Contents
Introduction
Scoil Naomh Fiachra Commitment to Child Protection.
1.       Board of Management
2.       Designated Liaison Person (DLP)
3.       Deputy Designated Liaison Person
4.       Principles of Best Practice
1.       Policies, Practices and Activities at Scoil Naomh Fiachra
i.       Activities
ii.     Good Practice Guidelines
iii.         RECRUITMENT AND TRAINING
iv.         KEEPING PARENTS AND GUARDIANS INFORMED
v.     PROCEDURES FOR TRAVEL INVOLVING CHILDREN
vi.         DEALING WITH CHALLENGING OR DISRUPTIVE BEHAVIOUR
vii.        BULLYING
viii.      DEALING WITH A DISCLOSURE OF ABUSE
ix.         ROLE OF THE DESIGNATED LIAISON PERSON
x.     REPORTING PROCEDURE IN RESPECT OF CHILD ABUSE
xi.         ACTION TO BE TAKEN WHEN AN ALLEGATION IS MADE AGAINST A STAFF MEMBER
xii.        COMPLAINTS PROCEDURE IN RELATION TO CHILD SAFETY AND PROTECTION
xiii.      RECORD KEEPING
6.       Policy Dissemination
7.       LIST OF APPENDICES
APPENDIX ONE
Parental/Guardian Consent Form
APPENDIX TWO
Guidance Notes Re: Standard Form For Reporting Child Protection and/or Welfare Concerns to the Health Service Executive (HSE)
APPENDIX THREE
Acceptance of Scoil Naomh Fiachra Child Protection Policy.
Inter-organisational form stating that Garda Vetting has been obtained
APPENDIX FIVE
Incident/Accident Report Form
APPENDIX SIX
Reference Form (Confidential)
APPENDIX SEVEN
Recognising Child Abuse
APPENDIX EIGHT
Protection for Persons Reporting Child Abuse
APPENDIX 9
Anti Bullying Policy when working with children/young people
Scoil Naomh Fiachra Policy on Bullying when working with children/young people
Disciplinary action
APPENDIX 10
Scoil Naomh Fiachra Complaints Procedure in relation to working with children/young people

Introduction

Scoil Naomh Fiachra Commitment to Child Protection

The Board of Management recognises that child protection and welfare considerations permeate all aspects of school life and must be reflected in all of the school’s policies, practices and activities. Accordingly, in accordance with the requirements of the Department of Education and Skills’ Child Protection Procedures for Primary and Post Primary Schools, the Board of Management of Scoil Naomh Fiachra has agreed the following child protection policy:

Board of Management

The Board of Management has adopted and will implement fully and without modification the Department’s Child Protection Procedures for Primary and Post Primary Schools as part of this overall child protection policy.

Designated Liaison Person (DLP)

The Designated Liaison Person (DLP) is Pat Robinson.

Deputy Designated Liaison Person

The Deputy Designated Liaison Person (Deputy DLP) is Sinéad Brennan.

Principles of Best Practice

In its policies, practices and activities, Scoil Naomh Fiachra will adhere to the following principles of best practice in child protection and welfare:

The school will

• recognise that the protection and welfare of children is of paramount importance, regardless of all other considerations;
• fully co-operate with the relevant statutory authorities in relation to child protection and welfare matters;
• adopt safe practices to minimise the possibility of harm or accidents happening to children and protect workers from the necessity to take unnecessary risks that may leave themselves open to accusations of abuse or neglect;
• develop a practice of openness with parents and encourage parental involvement in the education of their children; and
• fully respect confidentiality requirements in dealing with child protection matters.

The school will also adhere to the above principles in relation to any adult pupil with a special vulnerability.

Policies, Practices and Activities at Scoil Naomh Fiachra

Activities

Apart from normal classroom-based activities, the range of activities in which our pupils might be involved include the following:

• Presentation of projects at exhibitions and similar events;
• Swimming classes and events;
• Dancing classes;
• Speech and Drama classes;
• Visual Arts and Music workshops;
• Field trips in History, Geography, Science, Art, etc.;
• Visits to Art Galleries, Theatres, etc.;
• School Tours;
• School-related games and coaching sessions;
• Religious events during school time, e.g. practices for Sacraments, retreats, Nativity Plays, etc.
• Green Schools and Active Schools activities

This involvement may take a number of different forms.  In some cases, pupils will travel to these events by bus or train. Occasionally pupils will travel with parents. On other occasions outside experts and facilitators will come to the school. Everybody who works with children has a duty of care to them and this is a responsibility, which must be taken seriously. Our guidelines aim to provide information and promote good practice for those involved in working with our pupils so that staff, visitors and volunteers, will be aware of what to do in situations where the safety or welfare of a child may be at risk.

Good Practice Guidelines

Safe practice is essential in our work and we have put in place the following procedures to govern our work with children:

• All staff and those assisting Scoil Naomh Fiachra in our work are aware of the good practice guidelines and are familiar with the overall Child Protection Policy of the school;
• Pupils are informed of our guidelines and procedures;
• Parents of pupils are also informed of our guidelines and procedures;
• Scoil Naomh Fiachra has appointed a Designated Liaison Person. This person is appropriately trained and familiar with the procedures to be followed in the event of an allegation, concern or disclosure of child abuse;
• Scoil Naomh Fiachra has put in place a Code of Good Behaviour;
• Scoil Naomh Fiachra has put in place an Anti Bullying Policy;
• Scoil Naomh Fiachra has put in place a School Attendance Policy;
• Scoil Naomh Fiachra has put in place a Supervision Policy;
• Scoil Naomh Fiachra has put in place an Internet Acceptable Use Policy;
• Scoil Naomh Fiachra has put in place a Mobile Phones Policy;
• Scoil Naomh Fiachra has put in place a Complaints Procedure;
• When organising events/trips for children or their attendance at events, the following information/documentation is requested by Scoil Naomh Fiachra in relation to each pupil attending the event or travelling on the trip:
• A Parental Consent Form (see sample in Appendix1);
• Contact details for the family/guardians, including emergency contact numbers;
• Relevant medical information;
• An appropriate ratio of adults to pupils is put in place for each event /trip;
• All adults working with pupils directly, will have received Garda vetting;
• Teachers, facilitators and volunteers show respect and understanding for the rights, safety and welfare of pupils;
• A system is in place for recording any incidents or accidents while the pupil is in the care of the Scoil Naomh Fiachra (see sample form at Appendix 5);
• Staff and volunteers should not take one pupil alone in a car on journeys.  Where this is unavoidable, it should be with the full consent and knowledge of the relevant parents/guardians and the principal;
• While we recognise that sometimes it is appropriate for staff to work on a one to one basis with a pupil, staff/volunteers should not spend excessive amounts of time alone with an individual pupil person.  Where an adult needs to meet with a pupil alone, the door should be left open and another adult informed of the meeting;
• There should be no unnecessary physical contact between an adult and a pupil although there are times when for example, placing a hand on a distressed child/young person’s shoulder to comfort him/her would be appropriate.  Physical contact should only be in response to the needs of the child and should be appropriate to the age and the level of development of the child.

RECRUITMENT AND TRAINING

Putting in place good procedures in recruitment and training practice is a central element in ensuring the safety and welfare of all adults and children involved in the school. 

• Recruitment

In engaging staff (long term, short term or event based) or volunteers for Scoil Naomh Fiachra, the following procedures will be followed:

Permanent staff of Scoil Naomh Fiachra

• The normal recruitment practice of the Department of Education and Science applies which includes the applicant providing the names of two referees (not family members) who are contacted.
• All adults working with pupils directly, will have received Garda vetting.
• Staff and volunteers will be given a copy of the Scoil Naomh Fiachra Child Protection Policy and Code of Behaviour and will agree to abide by its contents and that there is no reason why they would be considered unsuitable for working with children/young people (see App 3).

Staff on short term contracts

• Where short term contracts for staff are awarded, a clear job description is developed outlining the responsibilities of the job and the reporting procedure;
• The applicant must supply information of previous, recent experience, particularly all experience relating to working with children;
• The applicant must supply the names of two referees who are relevant to the post (not family members).  Referees will be contacted personally;
• Garda vetting will be sought by the Board of Management;
• Staff will be given a copy of the Scoil Naomh Fiachra Child Protection Policy and Code of Behaviour and will be asked to sign a document certifying that they have read it and agree to abide by its contents and that there is no reason why they would be considered unsuitable for working with children/young people (see App 3).

Staff and volunteers from another agency/organisation

• When working with staff/volunteers from another agency/organisation in facilitating an event involving children, such staff/volunteers will be given the Scoil Naomh Fiachra Child Protection Policy and Code of Behaviour and will be asked to sign a document certifying that they have read it and agree to abide by its contents and that there is no reason why they would be considered unsuitable for working with children (see Appendix 3);
• For staff/volunteers working directly with children, Garda vetting will be sought by Scoil Naomh Fiachra.
• If the volunteer/staff has already obtained Garda vetting through their own organisation, in the previous 18 months, a form should be completed by their organisation confirming this fact and a copy of the Garda vetting should be forwarded to Scoil Naomh Fiachra (see Appendix 4).

• Training

All staff of Scoil Naomh Fiachra will be expected to participate in relevant training from time to time, including some training on the issue of child protection.

Induction training for any new staff will include training on the Scoil Naomh Fiachra Child Protection Policy. 

KEEPING PARENTS AND GUARDIANS INFORMED

Scoil Naomh Fiachra will keep parents and guardians informed of all aspects of the programme that their child is involved in.  It is our policy to share information relating to the programme of activities, trips away, transport to and from events, etc. with the parents/guardians.  It is our practice to inform parents/guardians first in the event of a child disclosing an incident of abuse, unless this could put the child in danger.

PROCEDURES FOR TRAVEL INVOLVING CHILDREN

Scoil Naomh Fiachra will take all reasonable steps to ensure that “Garda cleared” drivers are used when transporting children. 

In the case where a child travels with a member of staff of Scoil Naomh Fiachra to an event, Scoil Naomh Fiachra will be responsible for the welfare of the child while travelling and while at the event.  In these instances, parental consent forms must be completed by parents/guardians and a record must be kept of the emergency contact numbers supplied.

DEALING WITH CHALLENGING OR DISRUPTIVE BEHAVIOUR

Where instances of challenging or disruptive behaviour occur with children, a record will be kept of this where the safety and well being of this child or others are at risk.  In a case of such behaviour, two teachers, if possible, should be present in dealing with the situation.  Staff members who are present at the time, should complete the incident/accident report form (see Appendix 5).

The report of the incident should include:

• The programme or activity which was happening at the time;
• Date of Incident;
• A record of what happened;
• Details of who was involved;
• Details of where and when it happened;
• A record of any significant comments;
• A record of any injury to person or property;
• Details of how the situation was resolved or left.
• Recommendations for how such an incident could be prevented in the future.

BULLYING

Bullying behaviour can be defined as repeated aggression, be it verbal, psychological or physical which is conducted by an individual or group against others. Such behaviour can be relayed in person, behind a victim’s back or through various media including mobile phones and social networking websites (cyber bullying).

Examples of bullying include:

• Teasing
• Taunting
• Threatening
• Hitting
• Extortion
• Exclusion.

Scoil Naomh Fiachra will not tolerate any bullying behaviour by children or adults and will deal with any incidents immediately in accordance with the Scoil Naomh Fiachra anti-bullying policy. (Appendix 9).

DEALING WITH A DISCLOSURE OF ABUSE

Scoil Naomh Fiachra values and encourages the full and harmonious development of all our pupils and we strive to ensure that the experience of the child in this school is a happy and productive one.  In the event of a child disclosing an incident of abuse it is essential that this is dealt with sensitively and professionally by the teachers involved.  The following are guidelines to support the teachers in this:

• React calmly;
• Listen carefully and attentively; take the child seriously;
• Reassure the child that they have taken the right action in talking to you;
• Do not promise to keep anything secret;
• Ask questions for clarification only.  Do not ask leading questions;
• Check back with the child that what you have heard is correct and understood;
• Do not express any opinions about the alleged abuser;
• Record the conversation as soon as possible, in as much detail as possible.  Sign and date the record;
• Ensure that the child understands the procedures which will follow;
• Pass the information to the Designated Liaison Person, do not attempt to deal with the problem alone;
• Treat the information confidentially.

ROLE OF THE DESIGNATED LIAISON PERSON

The Designated Liaison Person at Scoil Naomh Fiachra has the ultimate responsibility for ensuring that the Child Protection and Welfare Policy of Scoil Naomh Fiachra is promoted and implemented.  A Deputy Designated Liaison Person in Scoil Naomh Fiachra will take over the responsibilities of the Designated Liaison Person if they are unavailable for a significant amount of time. 

The role of the Designated Liaison Person involves the following duties:

• To be familiar with “Children First”, National Guidelines for the Protection and Welfare of Children and “Our Duty to Care”, the principles of good practice for the protection of children & young people and to have responsibility for the implementation and monitoring of the child protection and welfare policy of Scoil Naomh Fiachra;
• To receive reports of alleged/suspected or actual child abuse and act on these in accordance with the guidelines;
• To ensure that training is provided for all new and existing staff at Scoil Naomh Fiachra on the Child Protection Policy;
• To build a working relationship with the Health Service Executive (HSE), An Garda Síochána and other agencies, as appropriate;
• To ensure that supports are put in place for the child or staff member in cases of allegations being made;
• To keep up to date and undertake relevant training on child protection policy and practice, in order to ensure the relevance and appropriateness of the Scoil Naomh Fiachra policy and procedures in this area;
• To review the Scoil Naomh Fiachra policy and procedures on child protection on an annual basis and amend as appropriate;
• To ensure that systems are in place for recording and retaining all relevant documentation in relation to child protection issues.

REPORTING PROCEDURE IN RESPECT OF CHILD ABUSE

Scoil Naomh Fiachra has put in place a standard reporting procedure for dealing with disclosures, concerns or allegations of child abuse.

Definition and Recognising Child Abuse

abuse and an explanation of “reasonable grounds for concern” are included in Appendix 7, which is based on “Children First – National Guidelines for the Protection and Welfare of Children”.

Responsibility to Report Child Abuse
Everyone must be alert to the possibility that children with whom they are in contact may be experiencing abuse or have been abused in the past. This is an important responsibility when working with children.

The guiding principles in regard to reporting child abuse are summarised as follows:

• The safety and well-being of the child must take priority
• Reports should be made without delay to the HSE
• While the basis for concern must be established as comprehensively as possible, children or parents should not be interviewed in detail about the suspected abuse.

The reporting procedure for dealing with disclosures, concerns or allegations of child abuse is outlined in the following steps:

• The teacher who has received a disclosure of child abuse or who has concerns of abuse, should bring it to the attention of Designated Liaison Person immediately.
• The Designated Liaison Person will assess and review the information that has been provided.  The DLP may contact the HSE for informal advice relating to the allegation, concern or disclosure.
• After consultation with the HSE officials, the Designated Liaison Person will then take one of two options:
• Report the allegation, concern or disclosure to the HSE or
• Not make a formal report to HSE but keep a record of the concerns on file.  The reasons for not reporting the allegation, concern or disclosure will be clearly recorded.  The teacher who made the initial report will be informed if a formal report is not being made to the HSE and it is open to him/her to make a formal report themselves, directly to the relevant authority if they feel this is necessary.
• Where a formal report is made the HSE will then liaise with An Garda Síochána.  It is likely that the HSE will want to speak to the person who first made the report to clarify facts and the circumstances of the report.

In an emergency a report should be made directly to An Garda Síochána.

In making a report on suspected or actual child abuse, the individual must ensure that the first priority is always for the safety and welfare of the child and that no child is ever left in an un-safe situation. 

Parents/guardians of the child will be informed of the allegation, concern or disclosure unless doing so is likely to endanger the child.

Information required when making a report

The more information which is gathered and put together on the Standard Reporting Form which has been adopted by Scoil Naomh Fiachra (see Appendix 2) the easier it will be to assess an allegation, concern or disclosure of abuse.   Reports, which are made anonymously, will be followed up but this may take longer and will make it more difficult for the professionals involved to assess the situation.  If a person is unsure about the case, it may be useful to talk over the issue with the Designated Liaison Person or with a HSE worker before making an official report. 

Confidentiality

In matters of child abuse, a teacher should never promise to keep secret, any information which is divulged.  It should be explained to the child that this information cannot be kept secret but only those who need to know, will be told. 

It is essential in reporting any case of alleged/suspected abuse that the principle of confidentiality applies.  The information should only be shared on a ‘need to know’ basis and the number of people that need to be informed should be kept to a minimum.

The Protections for Persons Reporting Child Abuse Act, 1998

This Act provides immunity from civil liability to persons who report child abuse ‘reasonably and in good faith’ to the Designated Liaison Person, the HSE or An Garda Síochána [see Appendix 8 for further details].

ACTION TO BE TAKEN WHEN AN ALLEGATION IS MADE AGAINST A STAFF MEMBER

Where an allegation of abuse is made against an employee of Scoil Naomh Fiachra, there are two procedures that Scoil Naomh Fiachra will put in place:

• The reporting procedure in respect of the child;
• The procedure for dealing with the employee.

In the case of the allegation being against an employee of Scoil Naomh Fiachra, the same person will not deal with both the child and the alleged abuser.  Employment/contractual issues will be dealt with separately. The Designated Liaison Person will follow the normal reporting procedure in Scoil Naomh Fiachra.  It will be the responsibility of the Chairperson of the Board of Management of Scoil Naomh Fiachra to deal with a staff member against whom an allegation has been made. 

If there is an allegation or suspicion in relation to the Chairperson of the Board of Management, the Bishop of Ossorywill deal with all aspects relating to the Chairperson of the Board of Management.

If there is an allegation or suspicion in relation to the Designated Liaison Person, the Chairperson of the Board of Management will deal with all aspects of the case, including the reporting procedure.

If an allegation is made against an employee of Scoil Naomh Fiachra the following steps will be taken:

• The Chairperson of the Board of Management will deal with all aspects of the case relating to the employee.
• The allegation will be assessed by the Designated Liaison Person to establish if there are reasonable grounds for concern and whether a formal report will be made to the statutory authorities, at this point.  The CPO may wish to contact the HSE for advice on the issue.
• The safety of the child is the first priority of Scoil Naomh Fiachra and all necessary measures will be taken to ensure that the child is safe.  The measures taken will be proportionate to the level of risk.
• Scoil Naomh Fiachra will ensure that no other children are at risk during this period and will inform other relevant agencies or parents/carers as appropriate.
• The measures which can be taken to ensure the safety of children can include the following: suspension of duties of the person accused, re-assignment of duties where the accused will not have contact with children, working under increased supervision during the period of the investigation or other measures as deemed appropriate.
• If a formal report is being made the employer will notify the employee that an allegation has been made and what the nature of the allegation is.  The employee has a right to respond to this and this response should be documented and retained.
• Scoil Naomh Fiachra will ensure that the principle of ‘natural justice’ will apply whereby a person is considered innocent until proven otherwise.
• Scoil Naomh Fiachra will work in co-operation with An Garda Síochána and the HSE and any decisions on action to be taken in regard to the employee will be taken in consultation with these agencies.
• The person against whom the allegation is made will need support during this period and Scoil Naomh Fiachra will provide advice on how to access the relevant support services.

In the case of an allegation being made against a volunteer at Scoil Naomh Fiachra the Designated Liaison Person will deal with the issue as outlined in the steps above.

COMPLAINTS PROCEDURE IN RELATION TO CHILD SAFETY AND PROTECTION

Scoil Naomh Fiachra is committed to ensuring the safety and welfare of all children with whom we work. Scoil Naomh Fiachra has put in place a complaints procedure (Appendix 10) to cover any situations which may arise, when children or their parents/guardians are not happy with the way the children were treated by Scoil Naomh Fiachra. Complaints regarding the safety and welfare of children should be directed to the Designated Liaison Person at Scoil Naomh Fiachra. Other complaints should be directed to the person with whom the child dealt.

RECORD KEEPING

The Designated Liaison Person and the Deputy Designated Liaison Person are responsible for keeping the following records related to Child Protection in a locked filing cabinet. The Designated Liaison Person, the Deputy Designated Liaison Person and the Chairperson of the Board of Management of Scoil Naomh Fiachra are the only officers who have access to these records:

• Any complaints about the safety and welfare of children while attending Scoil Naomh Fiachra;
• Any disclosures, concerns or allegations of child abuse;
• The follow up to any complaints, disclosure, concerns or allegations, including informal advice from the HSE, reports to the HSE and informing parents/guardians;
• Any bullying complaints related to Scoil Naomh Fiachra’s work with children and the follow up action;
• Signed acceptance forms of the Scoil Naomh Fiachra Child Protection Policy by staff members, people on short term contracts, staff/volunteers from other agencies working on Scoil Naomh Fiachra projects.

The following records are kept in a locked filing cabinet. The Designated Liaison Person, the Deputy Designated Liaison Person and the Chairperson of the Board of Management are the only persons who have access to these records:

• All Garda Vetting Forms;
• All Parental/Guardian Consent Forms.

The Board has ensured that the necessary policies, protocols or practices as appropriate are in place in respect of each of the above listed items.

Policy Dissemination

This policy has been made available to school personnel and the Parents’ Association and is readily accessible to parents on request. A copy of this policy will be made available to the Department and the patron if requested.

This policy will be reviewed by the Board of Management once in every school year.

This policy was adopted by the Board of Management in October, 2014.

Signed:           _________________________ (Chairperson of Board of Management)

Date:               __________________________

Signed:           __________________________(Principal)

Date:               __________________________

Date of next review:              _______________________

LIST OF APPENDICES

Forms

Appendix 1:   Parental/Guardian Consent Form
Appendix 2:   Standard form for reporting child protection and/or welfare concerns to a HSE
Appendix 3:   Acceptance of Scoil Naomh Fiachra Child Protection Policy
Appendix 4:   Inter organisational form stating that Garda Vetting has been obtained
Appendix 5:   Incident/Accident Report Form
Appendix 6:   Reference Form

Supporting Information

Appendix 7:   Recognising child abuse (Children First guidelines)
Appendix 8:   Information on Protection of Persons Reporting Child Abuse Act

Scoil Naomh Fiachra Policies and Procedures

Appendix 9:   Scoil Naomh Fiachra Anti Bullying Policy when working with children/young people
Appendix 10: Scoil Naomh Fiachra Complaints Procedure in relation to working with children/young people

APPENDIX ONE

Parental/Guardian Consent Form

[Event Name]

Name of Pupil(s):                              _____________________________________________

Other Relevant Information
(Please mention any medical conditions, special needs or dietary requirements)  ________________________________________________________
________________________________________________________
________________________________________________________

Contact details for parent/guardian

1.         Name:                                      __________________________

Daytime phone number:          _________________________

Home phone number:              _________________________

Mobile number:                       __________________________       

Email:                                      __________________________

2.         Name:                                      ___________________________

Daytime phone number:          ___________________________

Home phone number:              ___________________________

Mobile number:                       ___________________________     

Email:                                      ___________________________

In case of a medical emergency:

In the event of illness or accident, I give permission for medical treatment to be administered where considered necessary by a suitably qualified medical practitioner and/or hospital. I understand that every effort will be made to contact me as soon as possible. In an emergency I can be contacted at the following telephone numbers:

Signed: _______________________             Name (block letters)    _____________________
(Parent/Guardian)                                                                 (Parent/Guardian)

Date: ______________________                 

APPENDIX TWO

(Copies of the Standard Report Form are available from the school)

Guidance Notes Re: Standard Form For Reporting Child Protection and/or Welfare Concerns to the Health Service Executive (HSE)

Guidance Notes
The HSE has a statutory responsibility under the Child Care Act, 1991 to promote the welfare and protection of children. The HSE therefore has an obligation to receive information about any child who is not receiving adequate care and/or protection.
This Report Form is for use by:
• Any professional, individual or group involved in services to children, including HSE personnel, who becomes aware of a child protection or welfare concern, or to whom a child protection or child welfare concern is reported.

• Professionals and individuals in the provision of child care services in the community who have service contracts with the HSE.

• Designated persons in a voluntary or community agency.

Please fill in as much information and detail as is known to you. This will assist the Social Work Department in assessing the level of risk to the child or the support services required. If the information requested is not known to you, please indicate this by putting a line through the question. It is likely that a social worker will contact you to discuss your report.
The HSE aims to work in partnership with parents. If you are making this report in confidence, you should note that the HSE cannot guarantee absolute confidentiality for the following reasons:
• A Court could order that information be disclosed.

• Under the Freedom of Information Act, 1997, the Freedom of Information Commissioner may order that information be disclosed.

You should also note that in making a 'bona fide report', you are protected under the Protections for Persons reporting Child Abuse Act, 1998.
If you are unsure if you should report your concerns, please telephone the HSE duty social worker and discuss your concerns with them.

APPENDIX THREE

Acceptance of Scoil Naomh Fiachra Child Protection Policy

Declaration from all staff and volunteers working with pupils

Surname          _________________________          Forename ________________________

Date of Birth   _________________________         

Address           _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________ 

Contact Phone Number          ___________________________________________________

I have read the Scoil Naomh Fiachra Child Protection Policy and code of behaviour and agree to abide by its contents.

Signature         ______________________________________________

Date                ______________________________________________

There is no reason why I would be considered unsuitable to work with children.

Signature:        ______________________________________________

Date:               ______________________________________________

APPENDIX FOUR

Inter-organisational form stating that Garda Vetting has been obtained

Surname          _________________________          Forename ________________________

Date of Birth   _________________________          Place of Birth _____________________

Address           _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Contact Phone Number          ___________________________________________________

I have received Garda vetting in the past 18 months in relation to my current work with children/young people,

Yes      ‹                      No       ‹

This vetting was completed on  _________________ . 

Signature         ______________________________

Date                ______________________________

This section to be completed by the organisation, which obtained the Garda vetting for the individual named above.

I confirm that this person has received Garda vetting to work with children/young people in the past 18 months.

Name:  _________________________                      Signature:        _____________________

Address:          ___________________________      Position:          _____________________

                        ___________________________      Stamp of Organisation:

                        ___________________________

APPENDIX FIVE

Incident/Accident Report Form

Name of event/trip where the incident/accident occurred _________________________

Date ______________________________________________________________________

Location ___________________________________________________________________

Briefly describe what happened _________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Who was involved ___________________________________________________________

___________________________________________________________________________

Any injury sustained? _________________________________________________________ 

___________________________________________________________________________ 

Who dealt with the situation? ___________________________________________________

___________________________________________________________________________ 

How was it resolved/dealt with? ________________________________________________ 

___________________________________________________________________________ 

Any follow up required? ______________________________________________________ 

___________________________________________________________________________ 

Please attach any additional information if required _________________________________

Signature:                                _________________________________________

Name (block letters):               _________________________________________

APPENDIX SIX

Reference Form (Confidential)

_________________________ has applied to work with Scoil Naomh Fiachra and has given your name as a referee.

This post involves substantial access to children and as Scoil Naomh Fiachra is committed to the welfare and protection of children, we need to know if you have any reason at all to be concerned about this applicant being in contact with children.
 

If you are happy to complete this reference form, all information contained on the form will remain confidential and will only be shared with the applicant’s immediate superiors, should they be offered a position. It is very important that this reference form accurately reflects your knowledge and experience of the named person.

How long have you known this person ?                    _________________________________

In what capacity ?                                                       _________________________________

What attributes does this person have which you would consider makes them suitable to work with children?
__________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Please rate this person on the following (Please tick)

           
Signed:            ___________________________                  Date:   ___________________

Occupation:     ___________________________

APPENDIX SEVEN

Recognising Child Abuse

Definition and Possible Physical and Behavioural Indicators of Child Abuse

Neglect
Neglect can be defined in terms of an omission, where the child suffers significant harm or impairment of development by being deprived of food, clothing, warmth, hygiene, intellectual stimulation, supervision and safety, attachment to and affection from adults, medical care. Neglect generally becomes apparent in different ways over a period of time rather than at one specific point.
Possible indicators of this type of abuse are:

• Frequent minor or serious injuries;
• Untreated illness;
• Hunger, lack of nutrition;
• Tiredness;
• Inadequate and inappropriate clothing;
• Lack of supervision;
• Low self esteem;
• Lack of peer relationships.

Emotional
Emotional abuse is normally to be found in the relationship between a care-giver and a child rather than in a specific event or pattern of events. It occurs when a child’s need for affection, approval, consistency and security are not met. Unless other forms of abuse are present, it is rarely manifested in terms of physical signs or symptoms.
Possible indicators of this type of abuse are:

• Unreasonable mood and/or behavioural changes;
• Aggression, withdrawal or an ‘I don’t care attitude’;
• Lack of attachment;
• Low self esteem;
• Attention seeking;
• Depression or suicide attempts;
• Persistent nightmares, disturbed sleep, bedwetting, reluctance to go to bed;
• A fear of adults or particular individuals e.g. family member, baby-sitter or indeed excessive clinginess to parents/carers;
• Panic attacks.

Physical
Physical abuse is any form of non-accidental injury or injury which results from wilful or neglectful failure to protect a child.
Possible indicators of this type of abuse are:

• Frequent bruising, fractures, cuts, burns and other injuries;
• Torn clothing;
• Bite marks burns or welts;
• Bruises in places difficult to mark e.g. behind ears, groin;
• Undue or unnecessary fear;
• Aggressiveness or withdrawn;
• Absconding frequently from home.
•  

Sexual
Sexual abuse occurs when a child is used by another person for his or her gratification or sexual arousal or for that of others.
Possible indicators of this type of abuse are:

• Over affectionate or inappropriate sexual behaviour;
• Age inappropriate sexual knowledge given the child’s age, which is often demonstrated in language, play or drawings;
• Fondling or exposure of genital areas;
• Hints about sexual activity;
• Unusual reluctance to join in normal activities which involve undressing, e.g. games/swimming.

Reasonable Grounds for Concern
The statutory authorities should always be informed when a person has reasonable grounds for concern that a child may have been abused, or is being abused, or is at risk of abuse.  A suspicion that is not supported by any objective indicator of abuse or neglect would not constitute reasonable grounds of for concern.

The following examples would constitute reasonable grounds for concern:

• specific indication from the child that s/he was abused;
• an account by the person who saw the child being abused;
• evidence such as injury or behaviour which is consistent with abuse and unlikely to be caused in any other way;
• an injury or behaviour, which is consistent both with abuse and with an innocent explanation but where there are corroborative indicators supporting the concern that it may be a case of abuse.  An example of this would be a pattern of injuries, an implausible explanation, other indications of abuse, dysfunctional behaviour;
• consistent indication, over a period of time, that a child is suffering from emotional or physical neglect.

A suspicion, not supported by any objective indication of abuse or neglect, does not constitute a reasonable suspicion or reasonable grounds for concern.

APPENDIX FIVE

Incident/Accident Report Form

Name of event/trip where the incident/accident occurred _________________________

Date ______________________________________________________________________

Location ___________________________________________________________________

Briefly describe what happened _________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Who was involved ___________________________________________________________

___________________________________________________________________________

Any injury sustained? _________________________________________________________ 

___________________________________________________________________________ 

Who dealt with the situation? ___________________________________________________

___________________________________________________________________________ 

How was it resolved/dealt with? ________________________________________________ 

___________________________________________________________________________ 

Any follow up required? ______________________________________________________ 

___________________________________________________________________________ 

Please attach any additional information if required _________________________________

Signature:                                _________________________________________

Name (block letters):               _________________________________________

APPENDIX SIX

Reference Form (Confidential)

_________________________ has applied to work with Scoil Naomh Fiachra and has given your name as a referee.

This post involves substantial access to children and as Scoil Naomh Fiachra is committed to the welfare and protection of children, we need to know if you have any reason at all to be concerned about this applicant being in contact with children.
 

If you are happy to complete this reference form, all information contained on the form will remain confidential and will only be shared with the applicant’s immediate superiors, should they be offered a position. It is very important that this reference form accurately reflects your knowledge and experience of the named person.

How long have you known this person ?                    _________________________________

In what capacity ?                                                       _________________________________

What attributes does this person have which you would consider makes them suitable to work with children?
__________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Please rate this person on the following (Please tick)

           
Signed:            ___________________________                  Date:   ___________________

Occupation:     ___________________________

APPENDIX SEVEN

Recognising Child Abuse

Definition and Possible Physical and Behavioural Indicators of Child Abuse

Neglect
Neglect can be defined in terms of an omission, where the child suffers significant harm or impairment of development by being deprived of food, clothing, warmth, hygiene, intellectual stimulation, supervision and safety, attachment to and affection from adults, medical care. Neglect generally becomes apparent in different ways over a period of time rather than at one specific point.
Possible indicators of this type of abuse are:

• Frequent minor or serious injuries;
• Untreated illness;
• Hunger, lack of nutrition;
• Tiredness;
• Inadequate and inappropriate clothing;
• Lack of supervision;
• Low self esteem;
• Lack of peer relationships.

Emotional
Emotional abuse is normally to be found in the relationship between a care-giver and a child rather than in a specific event or pattern of events. It occurs when a child’s need for affection, approval, consistency and security are not met. Unless other forms of abuse are present, it is rarely manifested in terms of physical signs or symptoms.
Possible indicators of this type of abuse are:

• Unreasonable mood and/or behavioural changes;
• Aggression, withdrawal or an ‘I don’t care attitude’;
• Lack of attachment;
• Low self esteem;
• Attention seeking;
• Depression or suicide attempts;
• Persistent nightmares, disturbed sleep, bedwetting, reluctance to go to bed;
• A fear of adults or particular individuals e.g. family member, baby-sitter or indeed excessive clinginess to parents/carers;
• Panic attacks.

Physical
Physical abuse is any form of non-accidental injury or injury which results from wilful or neglectful failure to protect a child.
Possible indicators of this type of abuse are:

• Frequent bruising, fractures, cuts, burns and other injuries;
• Torn clothing;
• Bite marks burns or welts;
• Bruises in places difficult to mark e.g. behind ears, groin;
• Undue or unnecessary fear;
• Aggressiveness or withdrawn;
• Absconding frequently from home.
•  

Sexual
Sexual abuse occurs when a child is used by another person for his or her gratification or sexual arousal or for that of others.
Possible indicators of this type of abuse are:

• Over affectionate or inappropriate sexual behaviour;
• Age inappropriate sexual knowledge given the child’s age, which is often demonstrated in language, play or drawings;
• Fondling or exposure of genital areas;
• Hints about sexual activity;
• Unusual reluctance to join in normal activities which involve undressing, e.g. games/swimming.

Reasonable Grounds for Concern
The statutory authorities should always be informed when a person has reasonable grounds for concern that a child may have been abused, or is being abused, or is at risk of abuse.  A suspicion that is not supported by any objective indicator of abuse or neglect would not constitute reasonable grounds of for concern.

The following examples would constitute reasonable grounds for concern:

• specific indication from the child that s/he was abused;
• an account by the person who saw the child being abused;
• evidence such as injury or behaviour which is consistent with abuse and unlikely to be caused in any other way;
• an injury or behaviour, which is consistent both with abuse and with an innocent explanation but where there are corroborative indicators supporting the concern that it may be a case of abuse.  An example of this would be a pattern of injuries, an implausible explanation, other indications of abuse, dysfunctional behaviour;
• consistent indication, over a period of time, that a child is suffering from emotional or physical neglect.

A suspicion, not supported by any objective indication of abuse or neglect, does not constitute a reasonable suspicion or reasonable grounds for concern.
(Children First 1999, 4.3.2 and 4.3.3)

APPENDIX FIVE

Incident/Accident Report Form

Name of event/trip where the incident/accident occurred _________________________

Date ______________________________________________________________________

Location ___________________________________________________________________

Briefly describe what happened _________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Who was involved ___________________________________________________________

___________________________________________________________________________

Any injury sustained? _________________________________________________________ 

___________________________________________________________________________ 

Who dealt with the situation? ___________________________________________________

___________________________________________________________________________ 

How was it resolved/dealt with? ________________________________________________ 

___________________________________________________________________________ 

Any follow up required? ______________________________________________________ 

___________________________________________________________________________ 

Please attach any additional information if required _________________________________

Signature:                                _________________________________________

Name (block letters):               _________________________________________

APPENDIX SIX

Reference Form (Confidential)

_________________________ has applied to work with Scoil Naomh Fiachra and has given your name as a referee.

This post involves substantial access to children and as Scoil Naomh Fiachra is committed to the welfare and protection of children, we need to know if you have any reason at all to be concerned about this applicant being in contact with children.
 

If you are happy to complete this reference form, all information contained on the form will remain confidential and will only be shared with the applicant’s immediate superiors, should they be offered a position. It is very important that this reference form accurately reflects your knowledge and experience of the named person.

How long have you known this person ?                    _________________________________

In what capacity ?                                                       _________________________________

What attributes does this person have which you would consider makes them suitable to work with children?
__________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Please rate this person on the following (Please tick)

           
Signed:            ___________________________                  Date:   ___________________

Occupation:     ___________________________

APPENDIX SEVEN

Recognising Child Abuse

Definition and Possible Physical and Behavioural Indicators of Child Abuse

Neglect
Neglect can be defined in terms of an omission, where the child suffers significant harm or impairment of development by being deprived of food, clothing, warmth, hygiene, intellectual stimulation, supervision and safety, attachment to and affection from adults, medical care. Neglect generally becomes apparent in different ways over a period of time rather than at one specific point.
Possible indicators of this type of abuse are:

• Frequent minor or serious injuries;
• Untreated illness;
• Hunger, lack of nutrition;
• Tiredness;
• Inadequate and inappropriate clothing;
• Lack of supervision;
• Low self esteem;
• Lack of peer relationships.

Emotional
Emotional abuse is normally to be found in the relationship between a care-giver and a child rather than in a specific event or pattern of events. It occurs when a child’s need for affection, approval, consistency and security are not met. Unless other forms of abuse are present, it is rarely manifested in terms of physical signs or symptoms.
Possible indicators of this type of abuse are:

• Unreasonable mood and/or behavioural changes;
• Aggression, withdrawal or an ‘I don’t care attitude’;
• Lack of attachment;
• Low self esteem;
• Attention seeking;
• Depression or suicide attempts;
• Persistent nightmares, disturbed sleep, bedwetting, reluctance to go to bed;
• A fear of adults or particular individuals e.g. family member, baby-sitter or indeed excessive clinginess to parents/carers;
• Panic attacks.

Physical
Physical abuse is any form of non-accidental injury or injury which results from wilful or neglectful failure to protect a child.
Possible indicators of this type of abuse are:

• Frequent bruising, fractures, cuts, burns and other injuries;
• Torn clothing;
• Bite marks burns or welts;
• Bruises in places difficult to mark e.g. behind ears, groin;
• Undue or unnecessary fear;
• Aggressiveness or withdrawn;
• Absconding frequently from home.
•  

Sexual
Sexual abuse occurs when a child is used by another person for his or her gratification or sexual arousal or for that of others.
Possible indicators of this type of abuse are:

• Over affectionate or inappropriate sexual behaviour;
• Age inappropriate sexual knowledge given the child’s age, which is often demonstrated in language, play or drawings;
• Fondling or exposure of genital areas;
• Hints about sexual activity;
• Unusual reluctance to join in normal activities which involve undressing, e.g. games/swimming.

Reasonable Grounds for Concern
The statutory authorities should always be informed when a person has reasonable grounds for concern that a child may have been abused, or is being abused, or is at risk of abuse.  A suspicion that is not supported by any objective indicator of abuse or neglect would not constitute reasonable grounds of for concern.

The following examples would constitute reasonable grounds for concern:

• specific indication from the child that s/he was abused;
• an account by the person who saw the child being abused;
• evidence such as injury or behaviour which is consistent with abuse and unlikely to be caused in any other way;
• an injury or behaviour, which is consistent both with abuse and with an innocent explanation but where there are corroborative indicators supporting the concern that it may be a case of abuse.  An example of this would be a pattern of injuries, an implausible explanation, other indications of abuse, dysfunctional behaviour;
• consistent indication, over a period of time, that a child is suffering from emotional or physical neglect.

A suspicion, not supported by any objective indication of abuse or neglect, does not constitute a reasonable suspicion or reasonable grounds for concern.

Protection for Persons Reporting Child Abuse

The Protection for Persons Reporting Child Abuse Act, 1998 provides immunity from civil liability to persons who report child abuse “reasonably and in good faith” to the HSE or An Garda Síochána.  This means that even if a reported suspicion of child abuse proves unfounded a plaintiff who took an action would have to prove that the reporter had not acted reasonably and in good faith in making the report. 

This protection applies to organisations and to individuals.   It is considered therefore that organisations should assume full responsibility for reporting suspected child abuse to the appropriate authorities.  Reports to the HSE and to the Gardaí should be made by the Designated Liaison Person, as per the organisation’s policy and guidelines.

Anti Bullying Policy when working with children/young people

What is bullying?

Bullying behaviour can be defined as repeated aggression be it verbal, psychological or physical which is conducted by an individual or group against others.

Examples of bullying include:

• Teasing
• Taunting
• Threatening
• Hitting
• Extortion
• Exclusion

APPENDIX 9

Scoil Naomh Fiachra Policy on Bullying when working with children/young people

Scoil Naomh Fiachra will not tolerate any bullying behaviour by children/young people or adults and will deal with any incidents immediately in accordance with this policy. This policy covers:

• Children/young people bullying other children/young people;
• Adults bullying children/young people;
• Children/young people bullying adults.

The policy is as follows:

• All children/young people and adults who participate in activities run by the Scoil Naomh Fiachra will be treated with dignity and respect by adults and by other children/young people and will not be subject to bullying.
• All children/young people and adults who participate in activities run by Scoil Naomh Fiachra have a responsibility to treat other children/young people and adults with dignity and respect and refrain from bullying behaviour.
• It will be made clear to all children/young people and adults participating in  Scoil Naomh Fiachra events/activities that bullying is not acceptable and that other children/young people and adults should be treated with dignity and respect.
• There will be adequate supervision by Scoil Naomh Fiachra or other staff/volunteers at all events/activities involving children/young people. This will help to prevent bullying.
• Scoil Naomh Fiachra or other staff/volunteers will monitor all events/activities run involving children/young people to ensure that no bullying is taking place.
• If a Scoil Naomh Fiachra or other staff/volunteer witnesses bullying or suspects that bullying is taking place he/she will follow the procedure outlined below.
• If a child/young person witnesses bullying or suspects that bullying is taking place he/she should report it to a Scoil Naomh Fiachra or other staff/volunteer. The Scoil Naomh Fiachra or other staff/volunteer will follow the procedure outlined below.
• If a child/young person is the victim of bullying he/she should report it to a Scoil Naomh Fiachra or other staff/volunteer who will follow the procedure outlined below.

Procedure for dealing with bullying  

• All reports of bullying will be recorded, investigated and dealt with by an appropriate Scoil Naomh Fiachra staff member or other staff/volunteer.
• The Scoil Naomh Fiachra or other staff member who has received the complaint or witnessed the bullying will consult with the  Scoil Naomh Fiachra Designated Liaison Person, if present or the most senior Scoil Naomh Fiachra staff member present to decide who is the most appropriate person to follow up on the complaint.
• The staff member dealing with the complaint will keep a record of the alleged bullying incident/s and the investigation and action taken.
• The staff member dealing with the complaint will speak separately to all involved in order to get all sides of the story. The staff member should also speak to others who may have witnessed the incident/s, if appropriate. The staff member will interview all involved in a calm manner and will seek answers to what, where, when, who and why.
• If  the victim of the alleged bullying is a child their parent/guardian will be informed of the complaint and the outcome of the investigation.
• If  the perpetrator of the alleged bullying is a child their parent/guardian will be informed of the complaint and the outcome of the investigation.
• If the perpetrator of the alleged bullying is an adult, the Director General of the Scoil Naomh Fiachra or the parent organisation of the staff member/volunteer (if appropriate) will be informed of the complaint and the outcome of the investigation.
• If the staff member dealing with the complaint concludes that bullying has not taken place, the following action will be taken:
• The complainant, alleged victim and alleged perpetrator/s will be informed of the outcome of the investigation and the reasons why it was concluded that bullying did not take place;
• Support will be given to the complainant, alleged victim and alleged perpetrator/s if necessary;
• A meeting will be arranged between the alleged victim and alleged perpetrator to discuss the issues involved if both are agreeable and it is deemed appropriate.
• If the staff member dealing with the complaint concludes that bullying has taken place, the following action will be taken:
• The complainant, alleged victim and alleged perpetrator/s will be informed of the outcome of the investigation and the reasons why it was concluded that bullying took place;
• Support will be given to the victim;
• A meeting will be arranged between the alleged victim and alleged perpetrator to discuss the issues involved if both are agreeable and it is deemed appropriate;
• A meeting will be held with the perpetrator to discuss the bullying behaviour. They will be informed of the disciplinary action, which will be taken as a result of this bullying behaviour.

Disciplinary action

When the inquiry into the alleged bullying incident has taken place and it has been concluded that bullying occurred, it will be necessary to take some disciplinary action against the perpetrator of the bullying. The disciplinary action should be agreed between at least two staff members of Scoil Naomh Fiachra and should be appropriate to the seriousness of the incident/s. If the perpetrator of the bullying is a child/young person, the parent/guardian of the child/young person and the child/young person will be informed of the disciplinary action which will be taken.  If the perpetrator of the bullying is an adult the following people will be informed of the disciplinary action, which will be taken:

• the Chairman of the Board of Managemnet;
• the director of the organisation which the adult works for (if relevant); and
• the perpetrator.

The options for disciplinary action include:

• For serious incidents involving children/young people, sending the child/young person home and not allowing them to participate in any further Scoil Naomh Fiachra events/activities;
• For less serious incidents involving children/young people, allowing the child/young person to continue to participate in the event/activity once they have apologised to the victim and stated that they would not engage in any further bullying behaviour. Their behaviour would then be closely monitored;
• Providing support to the child/young person to get them to understand that their behaviour is not acceptable and monitoring their behaviour;
• For serious incidents involving a member of Scoil Naomh Fiachra, transferring the person out of Scoil Naomh Fiachra or any action as is deemed necessary by the Principal and/or Chairman of the Board of Management.
• For offences involving staff/volunteers from other organisations, informing their parent organisation of the offence and not working with that staff member or volunteer again.

APPENDIX 10

Scoil Naomh Fiachra Complaints Procedure in relation to working with children/young people

Scoil Naomh Fiachra is committed to ensuring the safety and welfare of all children/young people with whom we work. We also try to ensure that children/young people have a positive and enjoyable experience in Scoil Naomh Fiachra.
This complaints procedure aims to cover any situation which may arise, when children/young people or their parents/guardians are not happy with the way the children/young people were treated while they were in Scoil Naomh Fiachra or at an event/activity run by Scoil Naomh Fiachra
Who can make a complaint
Complaints can be made by:

• Children/young people involved with Scoil Naomh Fiachra;
• Their parents/guardians;
• Other people working with the children/young people;
• Other advocates on behalf of children/young people.

How to make a complaint

• If the complaint is in relation to the safety and welfare of children/young people the complaint should be made to the Designated Liaison Person in Scoil Naomh Fiachra
• Other complaints should be made to the person with whom the child/young person dealt with. If you prefer, you can make this complaint to the head of the relevant section in Scoil Naomh Fiachra

Information you need to provide
Complaints can be made orally or in writing. By providing the following information you can help to speed up the investigation of your complaint.

• The name and address of the child/young person affected and the project which they were working on;
• If the complaint is being made by a parent/guardian or other adult, the name and address of the parent/guardian or other adult;
• Exactly what you are dissatisfied with;
• The name of the official(s) who dealt with you.
• If your complaint is complicated, you may find it best to put it in writing so that no important detail is overlooked. Remember to send us copies of all relevant documentation/correspondence that you may have.
• If you have special needs that may affect your ability to make a complaint, please let us know at the earliest opportunity. We will make every effort to assist you.

 

Our standards for dealing with complaints

• If the complaint relates to the safety and welfare of a child/young person, it will be examined in accordance with good practice in relation to the safety and welfare of children/young people;
• We will treat your complaint properly, fairly and impartially and in the best interests of the child/young person;
• We promise that making a complaint will have no implications for your dealings with Scoil Naomh Fiachra
• An official other than those originally involved will examine your complaint;
• We will examine and review your complaint and send a reply to you within 20 working days of the receipt of your complaint. Where it is not possible to meet this target, we will inform you and continue to do so until the matter is resolved;
• We will apologise for any mistreatment of the child/young person, explain what happened and put it right wherever possible;
• We will change the way we do things to avoid making the same mistake in future.

Can you appeal?
If you are unhappy about the outcome of the review you can appeal the matter to the Chairman of the Board of Management within a month of the review.
 

 

?????????????

Approved By Scoil Naomh Fiachra Board of Management

Approval Date 6th June 2013

Review Date June 2014

Policy approved by:

Scoil Naomh Fiachra Board of Management

Board member name:

Patrick Delaney, Chairperson

Fr. Pat O’Farrell

Thomas Maher

Mary Maher

Frank Doheny

Tim Brennan

Brid Dunphy

Deirdre Dunne

Initial Approval Date: 21st June 2010

Reviewed: 6th June 2013.

Table of Contents

Section

Introduction click

1. Board of Management click

2. Designated Liaison Person (DLP) click

3. Deputy Designated Liaison Person click

4. Principles of Best Practice click

5. Policies, Practices and Activities at Scoil Naomh Fiachra click

i. Activities
ii. Good Practice Guidelines
iii. Recruitment and Training
iv. Keeping Parents and Guardians Informed
v. Procedures for Travel Involving Children
vi. Dealing with Challenging or Disruptive Behaviour
vii. Bullying
viii. Dealing with a Disclosure of Abuse
ix. Role of the Designated Liaison Person
x. Reporting Procedure in Respect of Child Abuse
xi. Action to be Taken when an Allegation is Made against a Staff Member
xii. Complaints Procedure in Relation to Child Safety and Protection
xiii. Record Keeping

6. Policy Dissemination click

7. List of Appendices click

Appendix 1 click

Parental/Guardian Consent Form

Appendix 2 click

Guidance Notes Re: Standard Form For Reporting Child Protection and/or Welfare Concerns to the Health Service Executive (HSE)

Appendix 3 click

Acceptance of Scoil Naomh Fiachra Child Protection Policy

Appendix 4 click

Inter-organisational form stating that Garda Vetting has been obtained

Appendix 5 click

Incident/Accident Report Form

Appendix 6 click

Reference Form (Confidential)

Appendix 7 click

Recognising Child Abuse

Appendix 8 click

Protection for Persons Reporting Child Abuse

Appendix 9 click

Anti Bullying Policy when working with children/young people
Scoil Naomh Fiachra Policy on Bullying when working with children/young people
Disciplinary action

Appendix 10 click

Scoil Naomh Fiachra Complaints Procedure in relation to working with children/young people

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Introduction

Scoil Naomh Fiachra Commitment to Child Protection

The Board of Management recognises that child protection and welfare considerations permeate all aspects of school life and must be reflected in all of the school’s policies, practices and activities. Accordingly, in accordance with the requirements of the Department of Education and Skills’ Child Protection Procedures for Primary and Post Primary Schools, the Board of Management of Scoil Naomh Fiachra has agreed the following child protection policy:

1. Board of Management

The Board of Management has adopted and will implement fully and without modification the Department’s Child Protection Procedures for Primary and Post Primary Schools as part of this overall child protection policy.

2. Designated Liaison Person (DLP)

The Designated Liaison Person (DLP) is Thomas Maher.

3. Deputy Designated Liaison Person

The Deputy Designated Liaison Person (Deputy DLP) is Mary Maher.

4. Principles of Best Practice

In its policies, practices and activities, Scoil Naomh Fiachra will adhere to the following principles of best practice in child protection and welfare:

The school will

• recognise that the protection and welfare of children is of paramount importance, regardless of all other considerations;
• fully co-operate with the relevant statutory authorities in relation to child protection and welfare matters;
• adopt safe practices to minimise the possibility of harm or accidents happening to children and protect workers from the necessity to take unnecessary risks that may leave themselves open to accusations of abuse or neglect;
• develop a practice of openness with parents and encourage parental involvement in the education of their children; and
• fully respect confidentiality requirements in dealing with child protection matters.

The school will also adhere to the above principles in relation to any adult pupil with a special vulnerability.

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5. Policies, Practices and Activities at Scoil Naomh Fiachra

i. Activities

Apart from normal classroom-based activities, the range of activities in which our pupils might be involved include the following:

• Presentation of projects at exhibitions and similar events;
• Swimming classes and events;
• Dancing classes;
  • Speech and Drama classes;
• Visual Arts and Music workshops;
  • Field trips in History, Geography, Science, Art, etc.;
• Visits to Art Galleries, Theatres, etc.;
• School Tours;
• School-related games and coaching sessions;
• Religious events during school time, e.g. practices for Sacraments, retreats, Nativity Plays, etc.
• Green Schools activities.

This involvement may take a number of different forms. In some cases, pupils will travel to these events by bus or train. Occasionally pupils will travel with parents. On other occasions outside experts and facilitators will come to the school. Everybody who works with children has a duty of care to them and this is a responsibility, which must be taken seriously. Our guidelines aim to provide information and promote good practice for those involved in working with our pupils so that staff, visitors and volunteers, will be aware of what to do in situations where the safety or welfare of a child may be at risk.

ii. Good Practice Guidelines

Safe practice is essential in our work and we have put in place the following procedures to govern our work with children:

• All staff and those assisting Scoil Naomh Fiachra in our work are aware of the good practice guidelines and are familiar with the overall Child Protection Policy of the school;
• Pupils are informed of our guidelines and procedures;
• Parents of pupils are also informed of our guidelines and procedures;
• Scoil Naomh Fiachra has appointed a Designated Liaison Person. This person is appropriately trained and familiar with the procedures to be followed in the event of an allegation, concern or disclosure of child abuse;
• Scoil Naomh Fiachra has put in place a Code of Good Behaviour;
• Scoil Naomh Fiachra has put in place an Anti Bullying Policy;
• Scoil Naomh Fiachra has put in place a School Attendance Policy;
• Scoil Naomh Fiachra has put in place a Supervision Policy;
• Scoil Naomh Fiachra has put in place an Internet Acceptable Use Policy;
• Scoil Naomh Fiachra has put in place a Mobile Phones Policy;
• Scoil Naomh Fiachra has put in place a Complaints Procedure;
• When organising events/trips for children or their attendance at events, the following information/documentation is requested by Scoil Naomh Fiachra in relation to each pupil attending the event or travelling on the trip:
  • A Parental Consent Form (see sample in Appendix1);
  • Contact details for the family/guardians, including emergency contact numbers;
  • Relevant medical information;
• An appropriate ratio of adults to pupils is put in place for each event /trip;
• All adults working with pupils directly, will have received Garda vetting;
• Teachers, facilitators and volunteers show respect and understanding for the rights, safety and welfare of pupils;
• A system is in place for recording any incidents or accidents while the pupil is in the care of the Scoil Naomh Fiachra (see sample form at Appendix 5);
• Staff and volunteers should not take one pupil alone in a car on journeys. Where this is unavoidable, it should be with the full consent and knowledge of the relevant parents/guardians and the principal;
• While we recognise that sometimes it is appropriate for staff to work on a one to one basis with a pupil, staff/volunteers should not spend excessive amounts of time alone with an individual pupil person. Where an adult needs to meet with a pupil alone, the door should be left open and another adult informed of the meeting;
• There should be no unnecessary physical contact between an adult and a pupil although there are times when for example, placing a hand on a distressed child/young person’s shoulder to comfort him/her would be appropriate. Physical contact should only be in response to the needs of the child and should be appropriate to the age and the level of development of the child.
  

iii. Recruitment and Training

Putting in place good procedures in recruitment and training practice is a central element in ensuring the safety and welfare of all adults and children involved in the school.

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a. Recruitment

In engaging staff (long term, short term or event based) or volunteers for Scoil Naomh Fiachra, the following procedures will be followed:

Permanent staff of Scoil Naomh Fiachra

• The normal recruitment practice of the Department of Education and Science applies which includes the applicant providing the names of two referees (not family members) who are contacted.
• All adults working with pupils directly, will have received Garda vetting.
• Staff and volunteers will be given a copy of the Scoil Naomh Fiachra Child Protection Policy and Code of Behaviour and will be asked to sign a document certifying that they have read it and agree to abide by its contents and that there is no reason why they would be considered unsuitable for working with children/young people (see App 3).

Staff on short term contracts

• Where short term contracts for staff are awarded, a clear job description is developed outlining the responsibilities of the job and the reporting procedure;
• The applicant must supply information of previous, recent experience, particularly all experience relating to working with children;
• The applicant must supply the names of two referees who are relevant to the post (not family members). Referees will be contacted personally;
• Garda vetting will be sought by the Board of Management;
• Staff will be given a copy of the Scoil Naomh Fiachra Child Protection Policy and Code of Behaviour and will be asked to sign a document certifying that they have read it and agree to abide by its contents and that there is no reason why they would be considered unsuitable for working with children/young people (see App 3).

Staff and volunteers from another agency/organisation

• When working with staff/volunteers from another agency/organisation in facilitating an event involving children, such staff/volunteers will be given the Scoil Naomh Fiachra Child Protection Policy and Code of Behaviour and will be asked to sign a document certifying that they have read it and agree to abide by its contents and that there is no reason why they would be considered unsuitable for working with children (see Appendix 3);
• For staff/volunteers working directly with children, Garda vetting will be sought by Scoil Naomh Fiachra.
• If the volunteer/staff has already obtained Garda vetting through their own organisation, in the previous 18 months, a form should be completed by their organisation confirming this fact and a copy of the Garda vetting should be forwarded to Scoil Naomh Fiachra (see Appendix 4).

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b. Training

All staff of Scoil Naomh Fiachra will be expected to participate in relevant training from time to time, including some training on the issue of child protection.

Induction training for any new staff will include training on the Scoil Naomh Fiachra Child Protection Policy.

iv. Keeping Parents and Guardians Informed

Scoil Naomh Fiachra will keep parents and guardians informed of all aspects of the programme that their child is involved in. It is our policy to share information relating to the programme of activities, trips away, transport to and from events, etc. with the parents/guardians. It is our practice to inform parents/guardians first in the event of a child disclosing an incident of abuse, unless this could put the child in danger.

v. Procedures for Travel Involving Children

Scoil Naomh Fiachra will take all reasonable steps to ensure that “Garda cleared” drivers are used when transporting children.

In the case where a child travels with a member of staff of Scoil Naomh Fiachra to an event, Scoil Naomh Fiachra will be responsible for the welfare of the child while travelling and while at the event. In these instances, parental consent forms must be completed by parents/guardians and a record must be kept of the emergency contact numbers supplied.

vi. Dealing with Challenging or Disruptive Behaviour

Where instances of challenging or disruptive behaviour occur with children, a record will be kept of this where the safety and well being of this child or others are at risk. In a case of such behaviour, two teachers, if possible, should be present in dealing with the situation. Staff members who are present at the time, should complete the incident/accident report form (see Appendix 5).

The report of the incident should include:

• The programme or activity which was happening at the time;
• Date of Incident;
• A record of what happened;
• Details of who was involved;
• Details of where and when it happened;
• A record of any significant comments;
• A record of any injury to person or property;
• Details of how the situation was resolved or left.
• Recommendations for how such an incident could be prevented in the future.

vii. Bullying

Bullying behaviour can be defined as repeated aggression, be it verbal, psychological or physical which is conducted by an individual or group against others. Such behaviour can be relayed in person, behind a victim’s back or through various media including mobile phones and social networking websites (cyber bullying).

Examples of bullying include:
• Teasing
• Taunting
• Threatening
• Hitting
• Extortion
• Exclusion.

Scoil Naomh Fiachra will not tolerate any bullying behaviour by children or adults and will deal with any incidents immediately in accordance with the Scoil Naomh Fiachra anti-bullying policy. (Appendix 9).

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viii. Dealing with a Disclosure of Abuse

Scoil Naomh Fiachra values and encourages the full and harmonious development of all our pupils and we strive to ensure that the experience of the child in this school is a happy and productive one. In the event of a child disclosing an incident of abuse it is essential that this is dealt with sensitively and professionally by the teachers involved. The following are guidelines to support the teachers in this:
• React calmly;
• Listen carefully and attentively; take the child seriously;
• Reassure the child that they have taken the right action in talking to you;
• Do not promise to keep anything secret;
• Ask questions for clarification only. Do not ask leading questions;
• Check back with the child that what you have heard is correct and understood;
• Do not express any opinions about the alleged abuser;
• Record the conversation as soon as possible, in as much detail as possible. Sign and date the record;
• Ensure that the child understands the procedures which will follow;
• Pass the information to the Designated Liaison Person, do not attempt to deal with the problem alone;
• Treat the information confidentially.

ix. Role of the Designated Liaison Person

The Designated Liaison Person at Scoil Naomh Fiachra has the ultimate responsibility for ensuring that the Child Protection and Welfare Policy of Scoil Naomh Fiachra is promoted and implemented. A Deputy Designated Liaison Person in Scoil Naomh Fiachra will take over the responsibilities of the Designated Liaison Person if they are unavailable for a significant amount of time.

The role of the Designated Liaison Person involves the following duties:

• To be familiar with “Children First”, National Guidelines for the Protection and Welfare of Children and “Our Duty to Care”, the principles of good practice for the protection of children & young people and to have responsibility for the implementation and monitoring of the child protection and welfare policy of Scoil Naomh Fiachra;
• To receive reports of alleged/suspected or actual child abuse and act on these in accordance with the guidelines;
• To ensure that training is provided for all new and existing staff at Scoil Naomh Fiachra on the Child Protection Policy;
• To build a working relationship with the Health Service Executive (HSE), An Garda Síochána and other agencies, as appropriate;
• To ensure that supports are put in place for the child or staff member in cases of allegations being made;
• To keep up to date and undertake relevant training on child protection policy and practice, in order to ensure the relevance and appropriateness of the Scoil Naomh Fiachra policy and procedures in this area;
• To review the Scoil Naomh Fiachra policy and procedures on child protection on an annual basis and amend as appropriate;
• To ensure that systems are in place for recording and retaining all relevant documentation in relation to child protection issues.

Designated Liaison Person for Scoil Naomh Fiachra

Mr. Thomas Maher (Principal).

x. Reporting Procedure in Respect of Child Abuse

Scoil Naomh Fiachra has put in place a standard reporting procedure for dealing with disclosures, concerns or allegations of child abuse.

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Definition and Recognising Child Abuse

Child abuse can be categorised into four different types: neglect, emotional abuse, physical abuse and sexual abuse. A child may be subjected to one or more forms of abuse at any given time. Definitions of the four types of abuse, how to recognise abuse and an explanation of “reasonable grounds for concern” are included in Appendix 7, which is based on “Children First – National Guidelines for the Protection and Welfare of Children”.

Responsibility to Report Child Abuse

Everyone must be alert to the possibility that children with whom they are in contact may be experiencing abuse or have been abused in the past. This is an important responsibility when working with children.

The guiding principles in regard to reporting child abuse are summarised as follows:

• The safety and well-being of the child must take priority.
• Reports should be made without delay to the HSE.
• While the basis for concern must be established as comprehensively as possible, children or parents should not be interviewed in detail about the suspected abuse.

The reporting procedure for dealing with disclosures, concerns or allegations of child abuse is outlined in the following steps:

• The teacher who has received a disclosure of child abuse or who has concerns of abuse, should bring it to the attention of Designated Liaison Person immediately.
• The Designated Liaison Person will assess and review the information that has been provided. The DLP may contact the HSE for informal advice relating to the allegation, concern or disclosure.
• After consultation with the HSE officials, the Designated Liaison Person will then take one of two options:
  • Report the allegation, concern or disclosure to the HSE or
  • Not make a formal report to HSE but keep a record of the concerns on file. The reasons for not reporting the allegation, concern or disclosure will be clearly recorded. The teacher who made the initial report will be informed if a formal report is not being made to the HSE and it is open to him/her to make a formal report themselves, directly to the relevant authority if they feel this is necessary.
• Where a formal report is made the HSE will then liaise with An Garda Síochána. It is likely that the HSE will want to speak to the person who first made the report to clarify facts and the circumstances of the report.

In an emergency a report should be made directly to An Garda Síochána.

In making a report on suspected or actual child abuse, the individual must ensure that the first priority is always for the safety and welfare of the child and that no child is ever left in an un-safe situation.

Parents/guardians of the child will be informed of the allegation, concern or disclosure unless doing so is likely to endanger the child.

Information required when making a report

The more information which is gathered and put together on the Standard Reporting Form which has been adopted by Scoil Naomh Fiachra (see Appendix 2) the easier it will be to assess an allegation, concern or disclosure of abuse. Reports, which are made anonymously, will be followed up but this may take longer and will make it more difficult for the professionals involved to assess the situation. If a person is unsure about the case, it may be useful to talk over the issue with the Designated Liaison Person or with a HSE worker before making an official report.

Confidentiality

In matters of child abuse, a teacher should never promise to keep secret, any information which is divulged. It should be explained to the child that this information cannot be kept secret but only those who need to know, will be told.

It is essential in reporting any case of alleged/suspected abuse that the principle of confidentiality applies. The information should only be shared on a ‘need to know’ basis and the number of people that need to be informed should be kept to a minimum.

The Protections for Persons Reporting Child Abuse Act, 1998
This Act provides immunity from civil liability to persons who report child abuse ‘reasonably and in good faith’ to the Designated Liaison Person, the HSE or An Garda Síochána [see Appendix 8 for further details].

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xi. Action to be Taken when an Allegation is Made Against a Staff Member

Where an allegation of abuse is made against an employee of Scoil Naomh Fiachra, there are two procedures that Scoil Naomh Fiachra will put in place:

• The reporting procedure in respect of the child;
• The procedure for dealing with the employee.

In the case of the allegation being against an employee of Scoil Naomh Fiachra, the same person will not deal with both the child and the alleged abuser. Employment/contractual issues will be dealt with separately. The Designated Liaison Person will follow the normal reporting procedure in Scoil Naomh Fiachra. It will be the responsibility of the Chairperson of the Board of Management of Scoil Naomh Fiachra to deal with a staff member against whom an allegation has been made.

If there is an allegation or suspicion in relation to the Chairperson of the Board of Management, the Bishop of Ossory will deal with all aspects relating to the Chairperson of the Board of Management.

If there is an allegation or suspicion in relation to the Designated Liaison Person, the Chairperson of the Board of Management will deal with all aspects of the case, including the reporting procedure.

If an allegation is made against an employee of Scoil Naomh Fiachra the following steps will be taken:

• The Chairperson of the Board of Management will deal with all aspects of the case relating to the employee.
• The allegation will be assessed by the Designated Liaison Person to establish if there are reasonable grounds for concern and whether a formal report will be made to the statutory authorities, at this point. The CPO may wish to contact the HSE for advice on the issue.
• The safety of the child is the first priority of Scoil Naomh Fiachra and all necessary measures will be taken to ensure that the child is safe. The measures taken will be proportionate to the level of risk.
• Scoil Naomh Fiachra will ensure that no other children are at risk during this period and will inform other relevant agencies or parents/carers as appropriate.
• The measures which can be taken to ensure the safety of children can include the following: suspension of duties of the person accused, re-assignment of duties where the accused will not have contact with children, working under increased supervision during the period of the investigation or other measures as deemed appropriate.
• If a formal report is being made the employer will notify the employee that an allegation has been made and what the nature of the allegation is. The employee has a right to respond to this and this response should be documented and retained.
• Scoil Naomh Fiachra will ensure that the principle of ‘natural justice’ will apply whereby a person is considered innocent until proven otherwise.
• Scoil Naomh Fiachra will work in co-operation with An Garda Síochána and the HSE and any decisions on action to be taken in regard to the employee will be taken in consultation with these agencies.
• The person against whom the allegation is made will need support during this period and Scoil Naomh Fiachra will provide advice on how to access the relevant support services.

In the case of an allegation being made against a volunteer at Scoil Naomh Fiachra the Designated Liaison Person will deal with the issue as outlined in the steps above.

xii. Complaints Procedure in Relation to Child Safety and Protection

Scoil Naomh Fiachra is committed to ensuring the safety and welfare of all children with whom we work. Scoil Naomh Fiachra has put in place a complaints procedure (Appendix 10) to cover any situations which may arise, when children or their parents/guardians are not happy with the way the children were treated by Scoil Naomh Fiachra. Complaints regarding the safety and welfare of children should be directed to the Designated Liaison Person at Scoil Naomh Fiachra. Other complaints should be directed to the person with whom the child dealt.

xiii. Record Keeping

The Designated Liaison Person and the Deputy Designated Liaison Person are responsible for keeping the following records related to Child Protection in a locked filing cabinet. The Designated Liaison Person, the Deputy Designated Liaison Person and the Chairperson of the Board of Management of Scoil Naomh Fiachra are the only officers who have access to these records:

• Any complaints about the safety and welfare of children while attending Scoil Naomh Fiachra;
• Any disclosures, concerns or allegations of child abuse;
• The follow up to any complaints, disclosure, concerns or allegations, including informal advice from the HSE, reports to the HSE and informing parents/guardians;
• Any bullying complaints related to Scoil Naomh Fiachra’s work with children and the follow up action;
• Signed acceptance forms of the Scoil Naomh Fiachra Child Protection Policy by staff members, people on short term contracts, staff/volunteers from other agencies working on Scoil Naomh Fiachra projects.

The following records are kept in a locked filing cabinet. The Designated Liaison Person, the Deputy Designated Liaison Person and the Chairperson of the Board of Management are the only persons who have access to these records:

• All Garda Vetting Forms;
• All Parental/Guardian Consent Forms.
  

The Board has ensured that the necessary policies, protocols or practices as appropriate are in place in respect of each of the above listed items.

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6. Policy Dissemination

This policy has been made available to school personnel and the Parents’ Association and is readily accessible to parents on request. A copy of this policy will be made available to the Department and the patron if requested.

This policy will be reviewed by the Board of Management once in every school year.

This policy was adopted by the Board of Management on June 6th, 2013.

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7. List of Appendices

Forms

Appendix 1: Parental/Guardian Consent Form
Appendix 2: Standard form for reporting child protection and/or welfare concerns to a HSE
Appendix 3: Acceptance of Scoil Naomh Fiachra Child Protection Policy
Appendix 4: Inter organisational form stating that Garda Vetting has been obtained
Appendix 5: Incident/Accident Report Form
Appendix 6: Reference Form

Supporting Information

Appendix 7: Recognising child abuse (Children First guidelines)
Appendix 8: Information on Protection of Persons Reporting Child Abuse Act

Scoil Naomh Fiachra Policies and Procedures

Appendix 9: Scoil Naomh Fiachra Anti Bullying Policy when working with children/young people
Appendix 10: Scoil Naomh Fiachra Complaints Procedure in relation to working with children/young people

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Appendix 1

Scoil Naomh Fiachra
Clontubrid
Roll No. 16865D

Parental/Guardian Consent Form

[Event Name]

Name of Pupil(s): _____________________________________________

Other Relevant Information
(Please mention any medical conditions, special needs or dietary requirements) ________________________________________________________
________________________________________________________
________________________________________________________

Contact details for parent/guardian

1. Name: __________________________

Daytime phone number: _________________________

Home phone number: _________________________

Mobile number: __________________________

Email: __________________________

2. Name: ___________________________

Daytime phone number: ___________________________

Home phone number: ___________________________

Mobile number: ___________________________

Email: ___________________________

In case of a medical emergency:

In the event of illness or accident, I give permission for medical treatment to be administered where considered necessary by a suitably qualified medical practitioner and/or hospital. I understand that every effort will be made to contact me as soon as possible. In an emergency I can be contacted at the following telephone numbers:

Signed: _______________________ Name (block letters) _____________________
(Parent/Guardian) (Parent/Guardian)

Date: ______________________

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Appendix 2

Scoil Naomh Fiachra
Clontubrid
Roll No. 16865D

(Copies of the Standard Report Form are available from the school)

Guidance Notes Re: Standard Form For Reporting Child Protection and/or Welfare Concerns to the Health Service Executive (HSE)

Guidance Notes

The HSE has a statutory responsibility under the Child Care Act, 1991 to promote the welfare and protection of children. The HSE therefore has an obligation to receive information about any child who is not receiving adequate care and/or protection.
This Report Form is for use by:

• Any professional, individual or group involved in services to children, including HSE personnel, who becomes aware of a child protection or welfare concern, or to whom a child protection or child welfare concern is reported.
• Professionals and individuals in the provision of child care services in the community who have service contracts with the HSE.
• Designated persons in a voluntary or community agency.

Please fill in as much information and detail as is known to you. This will assist the Social Work Department in assessing the level of risk to the child or the support services required. If the information requested is not known to you, please indicate this by putting a line through the question. It is likely that a social worker will contact you to discuss your report.
The HSE aims to work in partnership with parents. If you are making this report in confidence, you should note that the HSE cannot guarantee absolute confidentiality for the following reasons:

• A Court could order that information be disclosed.
• Under the Freedom of Information Act, 1997, the Freedom of Information Commissioner may order that information be disclosed.

You should also note that in making a 'bona fide report', you are protected under the Protections for Persons reporting Child Abuse Act, 1998.
If you are unsure if you should report your concerns, please telephone the HSE duty social worker and discuss your concerns with them.
KILKENNY Social Work Office- Child Care Department, Child Youth and Families, Carlow/Kilkenny, HSE South, St Canice’s Hospital, Dublin Road, Kilkenny, Co Kilkenny. (056) 778 4057
(056) 778 4532.

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Appendix 3

Scoil Naomh Fiachra
Clontubrid
Roll No. 16865D

Acceptance of Scoil Naomh Fiachra Child Protection Policy

Declaration from all Staff and Volunteers Working with Pupils

Surname _________________________ Forename ________________________

Date of Birth _________________________

Address _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Contact Phone Number ___________________________________________________

I have read the Scoil Naomh Fiachra Child Protection Policy and code of behaviour and agree to abide by its contents.

Signature ______________________________________________

Date ______________________________________________

There is no reason why I would be considered unsuitable to work with children.

Signature: ______________________________________________

Date: ______________________________________________

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Appendix 4

Scoil Naomh Fiachra
Clontubrid
Roll No. 16865D

Inter-organisational Form Stating that Garda Vetting has been Obtained

Surname _________________________ Forename ________________________

Date of Birth _________________________ Place of Birth _____________________

Address _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Contact Phone Number ___________________________________________________

I have received Garda vetting in the past 18 months in relation to my current work with children/young people,

Yes No

This vetting was completed on _________________ .

Signature ______________________________

Date ______________________________

This section to be completed by the organisation, which obtained the Garda vetting for the individual named above.

I confirm that this person has received Garda vetting to work with children/young people in the past 18 months.

Name: _________________________

Signature: _____________________

Address: ___________________________

___________________________

___________________________

Position: _____________________

Stamp of Organisation:

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Appendix 5

Scoil Naomh Fiachra
Clontubrid
Roll No. 16865D

Incident/Accident Report Form

Name of event/trip where the incident/accident occurred _________________________

Date ______________________________________________________________________

Location ___________________________________________________________________

Briefly describe what happened _________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Who was involved ___________________________________________________________

___________________________________________________________________________

Any injury sustained? _________________________________________________________

___________________________________________________________________________

Who dealt with the situation? ___________________________________________________

___________________________________________________________________________

How was it resolved/dealt with? ________________________________________________

___________________________________________________________________________

Any follow up required? ______________________________________________________

___________________________________________________________________________

Please attach any additional information if required _________________________________

Signature: _________________________________________

Name (block letters): _________________________________________

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Appendix 6

Scoil Naomh Fiachra
Clontubrid
Roll No. 16865D

Reference Form (Confidential)

_________________________ has applied to work with Scoil Naomh Fiachra and has given your name as a referee.

This post involves substantial access to children and as Scoil Naomh Fiachra is committed to the welfare and protection of children, we need to know if you have any reason at all to be concerned about this applicant being in contact with children.

Yes No
If you have answered yes, we will contact you in confidence.

If you are happy to complete this reference form, all information contained on the form will remain confidential and will only be shared with the applicant’s immediate superiors, should they be offered a position. It is very important that this reference form accurately reflects your knowledge and experience of the named person.

How long have you known this person ? _________________________________

In what capacity ? _________________________________

What attributes does this person have which you would consider makes them suitable to work with children?
__________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Please rate this person on the following (Please tick)

Signed: ___________________________ Date: ___________________

Occupation: ___________________________

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Appendix 7

Scoil Naomh Fiachra
Clontubrid
Roll No. 16865D

Recognising Child Abuse
Definition and Possible Physical and Behavioural Indicators of Child Abuse

Neglect

Neglect can be defined in terms of an omission, where the child suffers significant harm or impairment of development by being deprived of food, clothing, warmth, hygiene, intellectual stimulation, supervision and safety, attachment to and affection from adults, medical care. Neglect generally becomes apparent in different ways over a period of time rather than at one specific point.
Possible indicators of this type of abuse are:

• Frequent minor or serious injuries;
• Untreated illness;
• Hunger, lack of nutrition;
• Tiredness;
• Inadequate and inappropriate clothing;
• Lack of supervision;
• Low self esteem;
• Lack of peer relationships.

Emotional

Emotional abuse is normally to be found in the relationship between a care-giver and a child rather than in a specific event or pattern of events. It occurs when a child’s need for affection, approval, consistency and security are not met. Unless other forms of abuse are present, it is rarely manifested in terms of physical signs or symptoms.
Possible indicators of this type of abuse are:

• Unreasonable mood and/or behavioural changes;
• Aggression, withdrawal or an ‘I don’t care attitude’;
• Lack of attachment;
• Low self esteem;
• Attention seeking;
• Depression or suicide attempts;
• Persistent nightmares, disturbed sleep, bedwetting, reluctance to go to bed;
• A fear of adults or particular individuals e.g. family member, baby-sitter or indeed excessive clinginess to parents/carers;
• Panic attacks.

Physical

Physical abuse is any form of non-accidental injury or injury which results from wilful or neglectful failure to protect a child.
Possible indicators of this type of abuse are:

• Frequent bruising, fractures, cuts, burns and other injuries;
• Torn clothing;
• Bite marks burns or welts;
• Bruises in places difficult to mark e.g. behind ears, groin;
• Undue or unnecessary fear;
• Aggressiveness or withdrawn;
• Absconding frequently from home.

Sexual

Sexual abuse occurs when a child is used by another person for his or her gratification or sexual arousal or for that of others.
Possible indicators of this type of abuse are:

• Over affectionate or inappropriate sexual behaviour;
• Age inappropriate sexual knowledge given the child’s age, which is often demonstrated in language, play or drawings;
• Fondling or exposure of genital areas;
• Hints about sexual activity;
• Unusual reluctance to join in normal activities which involve undressing, e.g. games/swimming.

Indicators of Abuse are Not Facts

It is important to stress that no one indicator should be seen as conclusive in itself of abuse; it may indeed indicate conditions other than child abuse. A cluster or pattern of signs is likely to be more indicative of abuse. Signs must also be considered in the child’s social and family context as child abuse is not restricted to any socio economic group, gender or culture. It is important to always be open to alternative explanations for possible physical or behavioural signs of abuse.

Reasonable Grounds for Concern

The statutory authorities should always be informed when a person has reasonable grounds for concern that a child may have been abused, or is being abused, or is at risk of abuse. A suspicion that is not supported by any objective indicator of abuse or neglect would not constitute reasonable grounds of for concern.

The following examples would constitute reasonable grounds for concern:

• specific indication from the child that s/he was abused;
• an account by the person who saw the child being abused;
• evidence such as injury or behaviour which is consistent with abuse and unlikely to be caused in any other way;
• an injury or behaviour, which is consistent both with abuse and with an innocent explanation but where there are corroborative indicators supporting the concern that it may be a case of abuse. An example of this would be a pattern of injuries, an implausible explanation, other indications of abuse, dysfunctional behaviour;
• consistent indication, over a period of time, that a child is suffering from emotional or physical neglect.

A suspicion, not supported by any objective indication of abuse or neglect, does not constitute a reasonable suspicion or reasonable grounds for concern.
(Children First 1999, 4.3.2 and 4.3.3).

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Appendix 8

Scoil Naomh Fiachra
Clontubrid
Roll No. 16865D

Protection for Persons Reporting Child Abuse

The Protection for Persons Reporting Child Abuse Act, 1998 provides immunity from civil liability to persons who report child abuse “reasonably and in good faith” to the HSE or An Garda Síochána. This means that even if a reported suspicion of child abuse proves unfounded a plaintiff who took an action would have to prove that the reporter had not acted reasonably and in good faith in making the report.

This protection applies to organisations and to individuals. It is considered therefore that organisations should assume full responsibility for reporting suspected child abuse to the appropriate authorities. Reports to the HSE and to the Gardaí should be made by the Designated Liaison Person, as per the organisation’s policy and guidelines.

Section 3 (1) of the Act states:

“3. (I) A person who apart from this section, would be so liable shall not be liable in damages in respect of the communication, whether in writing or otherwise, by him or her to an appropriate person of his or her opinion that-

(a) a child has been or is being assaulted, ill-treated, neglected or sexually abused, or
(b) a child’s health development or welfare has been or is being avoidably impaired or neglected,

unless it is proven that he or she has not acted reasonably and in good faith in forming that opinion and communicating it to the appropriate person”.

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Appendix 9

Scoil Naomh Fiachra
Clontubrid
Roll No. 16865D

Anti Bullying Policy when working with children/young people

What is bullying?

Bullying behaviour can be defined as repeated aggression be it verbal, psychological or physical which is conducted by an individual or group against others.

Examples of bullying include:

• Teasing
• Taunting
• Threatening
• Hitting
• Extortion
• Exclusion

Scoil Naomh Fiachra Policy on Bullying when working with children/young people

Scoil Naomh Fiachra will not tolerate any bullying behaviour by children/young people or adults and will deal with any incidents immediately in accordance with this policy. This policy covers:

• Children/young people bullying other children/young people;
• Adults bullying children/young people;
• Children/young people bullying adults.

The policy is as follows:

• All children/young people and adults who participate in activities run by the Scoil Naomh Fiachra will be treated with dignity and respect by adults and by other children/young people and will not be subject to bullying.
• All children/young people and adults who participate in activities run by Scoil Naomh Fiachra have a responsibility to treat other children/young people and adults with dignity and respect and refrain from bullying behaviour.
• It will be made clear to all children/young people and adults participating in Scoil Naomh Fiachra events/activities that bullying is not acceptable and that other children/young people and adults should be treated with dignity and respect.
• There will be adequate supervision by Scoil Naomh Fiachra or other staff/volunteers at all events/activities involving children/young people. This will help to prevent bullying.
• Scoil Naomh Fiachra or other staff/volunteers will monitor all events/activities run involving children/young people to ensure that no bullying is taking place.
• If a Scoil Naomh Fiachra or other staff/volunteer witnesses bullying or suspects that bullying is taking place he/she will follow the procedure outlined below.
• If a child/young person witnesses bullying or suspects that bullying is taking place he/she should report it to a Scoil Naomh Fiachra or other staff/volunteer. The Scoil Naomh Fiachra or other staff/volunteer will follow the procedure outlined below.
• If a child/young person is the victim of bullying he/she should report it to a Scoil Naomh Fiachra or other staff/volunteer who will follow the procedure outlined below.

Procedure for dealing with bullying

• All reports of bullying will be recorded, investigated and dealt with by an appropriate Scoil Naomh Fiachra staff member or other staff/volunteer.
• The Scoil Naomh Fiachra or other staff member who has received the complaint or witnessed the bullying will consult with the Scoil Naomh Fiachra Designated Liaison Person, if present or the most senior Scoil Naomh Fiachra staff member present to decide who is the most appropriate person to follow up on the complaint.
• The staff member dealing with the complaint will keep a record of the alleged bullying incident/s and the investigation and action taken.
• The staff member dealing with the complaint will speak separately to all involved in order to get all sides of the story. The staff member should also speak to others who may have witnessed the incident/s, if appropriate. The staff member will interview all involved in a calm manner and will seek answers to what, where, when, who and why.
• If the victim of the alleged bullying is a child their parent/guardian will be informed of the complaint and the outcome of the investigation.
• If the perpetrator of the alleged bullying is a child their parent/guardian will be informed of the complaint and the outcome of the investigation.
• If the perpetrator of the alleged bullying is an adult, the Director General of the Scoil Naomh Fiachra or the parent organisation of the staff member/volunteer (if appropriate) will be informed of the complaint and the outcome of the investigation.
• If the staff member dealing with the complaint concludes that bullying has not taken place, the following action will be taken:
  • The complainant, alleged victim and alleged perpetrator/s will be informed of the outcome of the investigation and the reasons why it was concluded that bullying did not take place;
  • Support will be given to the complainant, alleged victim and alleged perpetrator/s if necessary;
  • A meeting will be arranged between the alleged victim and alleged perpetrator to discuss the issues involved if both are agreeable and it is deemed appropriate.
• If the staff member dealing with the complaint concludes that bullying has taken place, the following action will be taken:
  • The complainant, alleged victim and alleged perpetrator/s will be informed of the outcome of the investigation and the reasons why it was concluded that bullying took place;
  • Support will be given to the victim;
  • A meeting will be arranged between the alleged victim and alleged perpetrator to discuss the issues involved if both are agreeable and it is deemed appropriate;
  • A meeting will be held with the perpetrator to discuss the bullying behaviour. They will be informed of the disciplinary action, which will be taken as a result of this bullying behaviour.

Disciplinary Action

When the inquiry into the alleged bullying incident has taken place and it has been concluded that bullying occurred, it will be necessary to take some disciplinary action against the perpetrator of the bullying. The disciplinary action should be agreed between at least two staff members of Scoil Naomh Fiachra and should be appropriate to the seriousness of the incident/s. If the perpetrator of the bullying is a child/young person, the parent/guardian of the child/young person and the child/young person will be informed of the disciplinary action which will be taken. If the perpetrator of the bullying is an adult the following people will be informed of the disciplinary action, which will be taken:

• the Chairman of the Board of Managemnet;
  • the director of the organisation which the adult works for (if relevant); and
  • the perpetrator.

The options for disciplinary action include:

• For serious incidents involving children/young people, sending the child/young person home and not allowing them to participate in any further Scoil Naomh Fiachra events/activities;
• For less serious incidents involving children/young people, allowing the child/young person to continue to participate in the event/activity once they have apologised to the victim and stated that they would not engage in any further bullying behaviour. Their behaviour would then be closely monitored;
• Providing support to the child/young person to get them to understand that their behaviour is not acceptable and monitoring their behaviour;
• For serious incidents involving a member of Scoil Naomh Fiachra, transferring the person out of Scoil Naomh Fiachra or any action as is deemed necessary by the Principal and/or Chairman of the Board of Management.
• For offences involving staff/volunteers from other organisations, informing their parent organisation of the offence and not working with that staff member or volunteer again.

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Appendix 10

Scoil Naomh Fiachra
Clontubrid
Roll No. 16865D

Scoil Naomh Fiachra Complaints Procedure in relation to working with children/young people

Scoil Naomh Fiachra is committed to ensuring the safety and welfare of all children/young people with whom we work. We also try to ensure that children/young people have a positive and enjoyable experience in Scoil Naomh Fiachra.
This complaints procedure aims to cover any situation which may arise, when children/young people or their parents/guardians are not happy with the way the children/young people were treated while they were in Scoil Naomh Fiachra or at an event/activity run by Scoil Naomh Fiachra
Who can make a complaint
Complaints can be made by:

• Children/young people involved with Scoil Naomh Fiachra;
• Their parents/guardians;
• Other people working with the children/young people;
• Other advocates on behalf of children/young people.

How to make a complaint

1. If the complaint is in relation to the safety and welfare of children/young people the complaint should be made to the Designated Liaison Person in Scoil Naomh Fiachra.
2. Other complaints should be made to the person with whom the child/young person dealt with. If you prefer, you can make this complaint to the head of the relevant section in Scoil Naomh Fiachra.

Information you need to provide

Complaints can be made orally or in writing. By providing the following information you can help to speed up the investigation of your complaint.

• The name and address of the child/young person affected and the project which they were working on;
• If the complaint is being made by a parent/guardian or other adult, the name and address of the parent/guardian or other adult;
• Exactly what you are dissatisfied with;
• The name of the official(s) who dealt with you.
• If your complaint is complicated, you may find it best to put it in writing so that no important detail is overlooked. Remember to send us copies of all relevant documentation/correspondence that you may have.
• If you have special needs that may affect your ability to make a complaint, please let us know at the earliest opportunity. We will make every effort to assist you.

Our standards for dealing with complaints

• If the complaint relates to the safety and welfare of a child/young person, it will be examined in accordance with good practice in relation to the safety and welfare of children/young people;
• We will treat your complaint properly, fairly and impartially and in the best interests of the child/young person;
• We promise that making a complaint will have no implications for your dealings with Scoil Naomh Fiachra.
• An official other than those originally involved will examine your complaint;
• We will examine and review your complaint and send a reply to you within 20 working days of the receipt of your complaint. Where it is not possible to meet this target, we will inform you and continue to do so until the matter is resolved;
• We will apologise for any mistreatment of the child/young person, explain what happened and put it right wherever possible;
• We will change the way we do things to avoid making the same mistake in future.

Can you appeal?

If you are unhappy about the outcome of the review you can appeal the matter to the Chairman of the Board of Management within a month of the review.

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